Privacy Policy - SignUpZoom

1. Introduction

SignUpZoom ("we," "our," or "us") operates signupzoom.com. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our event coordination platform.

By using SignUpZoom, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Information You Provide

Account Information: Email address, display name, and password (if using email/password authentication)
Event Information: Event details you create including titles, descriptions, dates, times, locations, and slot information
Sign-up Information: Names and email addresses of participants who sign up for events
Settings: User preferences including timezone and notification settings

2.2 Information from Google OAuth

When you sign in with Google, we access the following information from your Google account:

Email address: Used for account creation and authentication
Profile name: Used as your display name in the application
Profile photo: May be used for your user profile (optional)

We do not access, read, or store any other Google data including your emails, calendar, contacts, or drive files.

2.3 Automatically Collected Information

Usage Data: Information about how you interact with our service
Device Information: Browser type, operating system, and device identifiers
Log Data: IP address, access times, and pages viewed

3. How We Use Your Information

We use collected information for the following purposes:

Provide Services: Create and manage events, process sign-ups, and deliver notifications
Authentication: Verify your identity and maintain secure access to your account
Communication: Send event-related notifications and service updates
Improve Services: Analyze usage patterns to enhance user experience
Security: Detect and prevent fraudulent activity and security threats
Legal Compliance: Comply with applicable laws and regulations

4. How We Store Your Information

Your data is stored securely using industry-standard practices:

Database: We use secure cloud database hosting with encryption at rest and in transit
Authentication: Passwords are hashed using bcrypt; we never store plain-text passwords
Access Control: Row-level security policies ensure users can only access their own data
Retention: We retain your data for as long as your account is active or as needed to provide services

5. How We Share Your Information

We do not sell, trade, or rent your personal information to third parties. We may share information only in the following circumstances:

Event Participants: Event creators can see sign-up information (names and emails) for their events
Service Providers: Trusted third parties who help us operate our platform (e.g., cloud hosting and infrastructure providers, email service providers for notifications)
Legal Requirements: When required by law, court order, or government regulation
Business Transfers: In connection with a merger, sale, or transfer of company assets

6. Google API Services User Data Policy

SignUpZoom's use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

We only request the minimum permissions necessary for authentication and will not use Google user data for any purpose beyond what is explicitly disclosed in this privacy policy.

7. Your Rights and Choices

You have the following rights regarding your personal information:

Access: Request a copy of the personal data we hold about you
Correction: Update or correct your account information at any time through your account settings
Deletion: Delete your account and all associated data at any time through your account settings. Account deletion is immediate and permanent, removing all your events, sign-ups, and personal information from our systems.
Export: Download your event data in a portable format
Opt-out: Disable email notifications in your settings
Revoke Access: Disconnect your Google account via your Google account settings

For assistance with any of these rights, contact us at support@signupzoom.com.

8. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These include:

Encrypted connections (HTTPS/TLS)
Secure authentication mechanisms
Regular security audits and monitoring
Access controls and logging

However, no method of transmission over the internet is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.

9. Children's Privacy

SignUpZoom is not intended for use by children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe we have inadvertently collected such information, please contact us immediately.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. By using SignUpZoom, you consent to the transfer of your information to the United States and other countries where our service providers operate.

11. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to maintain user sessions and improve user experience:

Essential Cookies: Required for authentication and basic functionality
Preference Cookies: Store your settings like theme preference
Analytics Cookies: Help us understand how users interact with our service (if implemented)

Most browsers allow you to control cookies through their settings, though disabling cookies may limit functionality.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last Updated" date. Continued use of SignUpZoom after changes constitutes acceptance of the updated policy. For material changes, we will provide additional notice via email.

13. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us:

Email: support@signupzoom.com